Fee Management

The fee system has three levels: Categories → Structures → Payments.

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Step 1 — Create Fee Categories

Fee categories group similar types of fees together.

1. Go to Finance → Fee Categories.
2. Click Add Category.
3. Enter a name (e.g. Tuition Fee, Transport Fee, Exam Fee, Library Fee).
4. Click Save.

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Step 2 — Create Fee Structures

Fee structures define how much each class pays for each category.

1. Go to Finance → Fee Structures.
2. Click Add Structure.
3. Select:
   • Fee Category
   • Class this fee applies to
   • Amount
   • Frequency — Monthly, Quarterly, Annually, or One-time
4. Click Save.

You can create different structures for different classes. For example, Class 10 may have a higher tuition fee than Class 1.

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Step 3 — Record Fee Payments

When a student pays their fee:

1. Go to Finance → Fee Payments.
2. Click Record Payment.
3. Search for and select the Student.
4. Select the Month/Period.
5. Enter the Amount Paid.
6. The system shows the amount due based on the fee structure and calculates the balance automatically.
7. Select the payment method and enter any reference number.
8. Click Save Payment.

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Viewing a Student's Fee History

1. Go to Finance → Fee Payments.
2. Use the search box to find the student.
3. All their payment records are listed with status (Paid, Partial, Unpaid, Overdue).

You can also see a student's fee history from their Student Profile.

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Fee Payment Statuses

Status	Meaning
Paid	Full amount has been paid
Partial	Some amount paid, balance remaining
Unpaid	No payment received yet
Overdue	Payment is past the due date

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Generating a Fee Receipt

After recording a payment, click Print Receipt to generate a printable fee receipt for the student.

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Finance Reports

Go to Reports → Finance to see:

• Total collection for any date range
• Outstanding balances
• Daily collection chart
• Payment history with filters