Collecting Fees

Recording a Payment

When a student or parent comes to pay fees:

1. Go to Finance → Fee Payments.
2. Click Record Payment.
3. Type the student's name in the search box and select them.
4. Select the Month/Period being paid for.
5. The Amount Due is filled automatically from the fee structure.
6. Enter the Amount Paid (may differ if paying partially).
7. Enter the payment reference number if applicable.
8. Click Save Payment.

A receipt can be printed immediately by clicking Print Receipt.

Searching for a Student's Fee Record

1. Go to Finance → Fee Payments.
2. Use the search box to find the student by name or admission number.
3. All their payment records are listed — paid, partial, unpaid, and overdue.

Sending a Fee Reminder

If a student has an outstanding balance:

1. Open their fee record.
2. Click Send Reminder to send an SMS or email to their parent/guardian.